Finance Clerk

The Finance Department, working from Whistler Athletes' Centre, is part of Whistler Sport Legacies' administration team which works closely with all divisions to assist in delivering objectives set out in our Strategic Plan.  Among their many responsibilities, they assist to ensure the foundation of our organization is set up and operating in a legal, ethical, and efficient manner that is in alignment with our core values and our organizational governance. 

Finance Clerk assists the day-to-day activities of the Finance Department including assisting with daily cash-out processing, accounts payable, receivable, and accounting functions as assigned including filing documents and reconciling statements.  Temporary Full Time role may require the flexibility at WSL’s request to work weekends, statutory holidays, and evenings based on operational requirements.

Incentive bonus available for seasonal full time roles.

Responsibilities

  • Daily audit cash-out processing
    • Verify POS reports to cash and credit card statements
    • Audit and investigate over/shorts
    • Post daily cash-out entries to accounting system
    • Cash-out reporting and follow up with Guest Service Managers
  • Support Accounts Receivable/Payable functions in day-to-day activities, as assigned including:
    • Match and apply customer payments to outstanding invoices in accounting system
    • Organize and send customer monthly invoices and statements
    • Maintain customer files
    • Support Accounts Payable function in day-to-day activities, as assigned, including maintaining vendor files
  • Monthly preparation of balance sheet reconciliations
  • Assist with month-end procedures including data entry for a variety of documents, reports and records
  • Assist with year-end working paper preparation
  • Flexible to assist the team and WSL departments with other activities, duties, or initiatives as assigned or required
  • Positively represent the organization’s mission, vision, and values
  • Take personal accountability and responsibility for actions; take initiative to find creative solutions to problems or issues
  • Establish and maintain relationships with partner organizations, sharing ideas and resources to improve operational efficiencies
  • Carry out Whistler Sport Legacies’ AIM philosophy:  All Interactions Matter
  • Assist the team with other duties as assigned or required

Position Requirements

Education/Experience

  • 1+ year Accounting experience required
  • Intermediate knowledge of MS Office including Excel required
  • Guest Service / Cash-out experience preferred
  • Knowledge of Microsoft Great Plains accounting software and POS software an asset
  • Administrative experience an asset

Skills

  • Exceptional interpersonal, organizational skills, accurate and detail-oriented
  • Good writing, communication, and interpersonal skills
  • Maintain high-level of confidentiality
  • Ability to work well in a dynamic, fast paced, team environment
  • Self-motivated and proactive
  • Familiarity with basic office procedures
  • Willingness to assist other team members (at times outside of the department) as needed and requested
  • Exceptional customer service is essential

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