Coordinator, Payroll and Benefits – Maternity Leave

The Finance Department, working from Whistler Athletes' Centre, is part of Whistler Sport Legacies' administration team which works closely with all divisions to assist in delivering objectives set out in our Strategic Plan.  Among their many responsibilities, they assist to ensure the foundation of our organization is set up and operating in a legal, ethical, and efficient manner that is in alignment with our core values and our organizational governance. 

Coordinator, Payroll and Benefits is responsible for all aspects of full-cycle payroll processing and benefits at Whistler Sport Legacies.  This maternity leave role takes a positive, proactive approach in assisting colleagues with payroll and benefit information, problem solving, and issue resolution while performing general accounting functions, reconciliations, and audit requirements.  Temporary Full Time, from November 2019 to February 2021, role may require the flexibility at WSL’s request to work weekends, statutory holidays, and evenings based on operational requirements.

Responsibilities

  • Process bi-weekly payroll and generate payments to colleagues in accordance with
    BC Employment Standards Act
  • Maintain accurate and up-to-date colleague personnel files including online payroll system (on-boarding and off-boarding), Payworks, including time and attendance software and hardware
  • Process group benefits and RRSP Plan as directed
  • Reconcile benefit and RRSP system related deductions against submissions and provider invoices
  • Compile payroll and benefit journal entries, while ensuring compliance with accounting deadlines
  • Validate benefit enrollment including compliance according to residency status, and escalate when incompliant
  • Complete bi-weekly vacation and sick pay reconciliation
  • Ensure timely completion, approval, submission of statutory remittances including WorkSafe BC
  • Complete year-end payroll and distribute T4’s and ROE’s according to legislative requirements
  • Liaise with benefit provider and ensure plan information for Regular and Temporary colleagues is up-to-date, timely, and accurate
  • Complete monthly balance sheet reconciliations and journal entry adjustments as required
  • Provide advice, guidance, and assistance to Managers, Supervisors and colleagues on a wide range of payroll and benefit issues and services including online payroll system as required
  • Prepare and maintain bi-weekly payroll processing manual
  • Prepare Payworks reports as requested by Managers or Directors
  • Continually explore opportunities for Payroll efficiencies and best practices
  • Assist with colleague on-boarding and off-boarding documentation
  • Participate in colleague orientation and Manager/ Supervisor training by presenting payroll and benefit information
  • Prepare confirmation of employment documents
  • Prepare ad-hoc and analytical reports and summaries as required
  • Establish and maintain relationships with partner organizations, sharing ideas and resources to improve operational efficiencies
  • Take personal accountability and responsibility for actions; take initiative to find creative solutions to problems or issues
  • Support alignment and achievement of WSL’s vision, mission and goals
  • Positive representative of Whistler Sport Legacies, both internally and externally
  • Adhere to all operational and safety procedures
  • Participate in collaborative information sharing, problem solving, and decision-making with other team members and with the HR department; deliver information to support the effective implementation of plans and initiatives in a seamless service delivery model for colleagues
  • Flexible to assist the team and WSL departments with other activities, duties or initiatives as assigned or required
  • Act proactively in communicating the services provided and projects being undertaken by the Finance department
  • Carry out Whistler Sport Legacies’ AIM philosophy:  All Interactions Matter
  • Assist team with other duties as assigned or required

Position Requirements

Education/Experience

  • Canada Payroll Association PCP certificate preferred
  • Previous experience in full cycle payroll and benefit administration required
  • Excellent knowledge of BC Employment Standards Act, Canada Human Rights, WorkSafe BC regulations and legislation required
  • Introductory financial accounting courses preferred
  • Knowledge of Payworks online computerized system an asset
  • Experience delivering payroll and benefits training an asset
  • Valid Class 5 BC Driver’s License

Skills

  • Exceptional interpersonal and organizational skills, accurate and detail-oriented
  • Advanced Microsoft Office knowledge including Excel, Word, and Outlook
  • Proven ability to maintain high-level of confidentiality
  • Excellent verbal and written communication skills
  • Ability to work well in a dynamic, fast paced, team environment as part of a team and unsupervised
  • Self-motivated and proactive
  • Logical and objective with a good understanding of the business environment
  • Ability to multi-task and effectively meet deadlines
  • Willingness to assist other team members (perhaps outside the department) as needed and requested
  • Passion for exceptional customer service is essential

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